The Tools I Use to Work from Anywhere

February 3, 2017 | ,

It can take a lot of different systems, services, and tools to successfully work from anywhere, but the technology available today makes it totally doable and relatively stress-free. (Things have come a long way since I first started out in 2005!)

Here’s as close as I can get to a comprehensive list of all the tools I use to run my businesses no matter where I go, last updated June 2022.

(Note: Links with an * are affiliate links, which means if you click on the link and make a purchase, I will receive an affiliate commission or other credit/benefit—and you may also get free credits or access to special deals. There is no extra cost to you, and every little bit helps support Nomadtopia.)

Task Management: Asana

Password Management: LastPass*

Mail: My parents (thanks, Mom and Dad!) and Traveling Mailbox*

Invoicing and Bookkeeping: Xero

Payment Processing: PayPal, Stripe, ThriveCart

International Transfers: Xoom, Wise* (formerly TransferWise)

Budgeting: You Need a Budget*

Tax Advice and Preparation: Gracefully Expat

Banking: Capital One Spark Business Checking and Savings, Chase credit cards

Email Marketing: ConvertKit*, Mailchimp

Signing PDFs and Sending Client Contracts: DocHub, HelloSign*

Sharing Documents and Collaborating: Google Drive, Dropbox*

File Back-ups: Sync*, Dropbox*, Backblaze*, Time Machine (Mac only)

Note-Taking, Collecting Information, etc.: Obsidian, Evernote (get a free month of premium*), Airtable*

Scanning: CamScanner*, Rocketbook*

Editing and Writing: Google Docs, Microsoft Word, Microsoft Excel

Mind-Mapping: Mindmeister*


Website Hosting: SiteGround*

Domain Registration: NameSilo*

WordPress Themes: Beaver Builder (Nomadtopia), Divi* (Nomad Editorial)

Site Backups: BackupBuddy

Online Community/Membership Site/Courses: Mighty Networks

Webinars/Video Calls: Zoom, Crowdcast

Hosting Video/Audio Files: YouTube, Vimeo* (get up to 25% off with that link!), Amazon S3, Dropbox*

Screencasts: Screenflow (Mac only), Loom*

Communication: Skype, Google Voice, What’s App, Zoom

CRM (Customer Relationship Management): Streak*

Hotspot & Data Usage Monitoring: TripMode, My Data Manager

Productivity: Alfred (Mac keyboard shortcuts, search, etc.), f.lux and Twilight (reduce blue light on screens as night falls), RescueTime (track app usage), Zapier (for automation and integrations)

Productivity + more for Mac and iOS: Setapp (get a free month with this link*)

Time Tracking: OfficeTime

Scheduling Appointments: Google Calendar, Acuity Scheduling, World Time Buddy to sort out time differences, Doodle for scheduling with multiple people

Scheduling/Posting to Social Media: SmarterQueue*

Surveys/Forms: Tally, Typeform, Wufoo

Email Management: Gmail, Boomerang*

Podcasting: Audacity, GarageBand, Libsyn, Zoom

Transcription: Otter*

Business Cards: Moo (get 10% off your first order*)

Tracking Missing Devices: Prey

Checking Wi-Fi Speeds:

Finding Places to Work: Workfrom, LiquidSpace

Check out the Nomadtopia Packing List to learn about all the gadgets and other items I travel with.

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